The National Archives - link to home page  
 

Main website navigation:

   
 

Terms of use

skip section navigation
Introduction
Copyright
Privacy
Data protection
  
A visitor at reception

A visitor at reception

Festival of Britain: Richard Leaky, plasterer's labourer, 1950. Cat ref: WORK 25/202Data protection

The Data Protection Act 1998 protects the rights of individuals by making sure that any organisation that collects or holds information about living people does so in a way that is fair to those people.

The National Archives is committed to responsible handling of personal information in accordance with our Information Charter, which is as follows:

Information Charter

We need to handle personal information about you so that we can provide services for you. This is how we look after that information:

When we ask for personal information we promise:

  • To make sure you know why we need it (see our privacy statement for details about information collected from the website)
  • To ask only for what we need, and not to collect too much or irrelevant information
  • To protect it and make sure nobody has access to it who shouldn’t
  • To let you know if we share it with other organisations to give you better public services - and if you can say no
  • To make sure we don’t keep it longer than necessary
  • Not to make your personal information available for commercial use without your permission

In return we ask you to:

  • Give us accurate information
  • Tell us as soon as possible if there are any changes, such as a new address

This helps us keep your information reliable and up-to-date.

More details on the charter

You can get more details on:

  • How to find out what information we hold about you - see our data protection leaflet. Download the Data Protection leaflet(46kb)
  • How to ask us to correct any mistakes
  • Agreements we have with other organisations for sharing information
  • Circumstances where we can pass on your personal information without telling you, for example to prevent and detect crime or produce anonymised statistics
  • Our instructions to staff on how to collect, use and delete your personal information - see our Data Protection policy and procedures. Download the Data Protection policy (36kb) and the Data Protection procedures(266kb)
  • How we check the information we hold is accurate and up-to-date
  • How to make a complaint - see our complaints procedure 

For more information please contact our Data Protection Officer, Susan Healy on susan.healy@nationalarchives.gov.uk or write to her at The National Archives, Kew, Surrey, TW9 4DU.

When we ask you for information we will keep to the law, including the Data Protection Act 1998. For independent advice about data protection, privacy and data sharing issues you can contact the Information Commissioner at Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF. Phone 08456 306060 or 01635 545745 Fax 01625 524510 Website www.ico.gov.uk .

Some of the archives we hold contain information about living people. We apply the same standards to handling this information, except that we do not change historical records by making corrections to them. See section 4 of our Data Protection policy and section 12 of our Data Protection procedures for more details about personal information in the archives.Download the Data Protection policy (36kb) and the Data Protection procedures(266kb)


This page contains PDF files. See plug-ins and file formats for help in accessing these file types.